Valuable Event Management Software

11/01/2018

A current survey conducted by a leading provider of event safes asked UK based event managers that which was their preferred tool for managing and planning their events. The most typical tool by far was event keeper with 67% from the votes. Coming second and third were spreadsheets and 'other' respectively.

Spreadsheets certainly are a tried and tested means of managing events - they're able to track budgets, monitor resources and is an ideal way of making and managing lists. The advantage of spreadsheets being an event management tool could be the affordable connected with them. Many event managers get access to spreadsheets plus they are a widely accepted document format.

However, there's a high number of drawbacks if event managers decide on spreadsheets as their main event management tool. Common issues include:

Poor efficiency: Using spreadsheets is not an extremely powerful method of managing all the aspects of a celebration. It's likely that event managers will likely be using a variety of spreadsheets, by using lots of tabs, holding so much data. Managing all of this data within spreadsheets may be confusing for an outsider, and time intensive for many users.

Lost data: Spreadsheets are only as safe as the server/system they lay on. Should they be kept on a computer hard drive, you will find there's risk that the info will likely be lost contrary goes wrong with that computer or laptop. Spreadsheets are also at risk of freezing/stalling and unless the wedding manager is acquainted with conserving regularly, there's a high-risk that data and work will be lost.

Trouble keeping data updated: Many events have multiple event managers, all utilizing the same spreadsheets to organise and plan various areas. Problems arise when managers update spreadsheets without informing one other event mangers that the spreadsheet has evolved. If event managers have a copy in the master spreadsheet and focus on that, the actual soon becomes old. There's also issues when several event manger has to access the spreadsheet concurrently. Only one editable copy can be opened, inducing the others to become 'read only' - treatment of power to make updates.

Difficult to create reports to measure success: A vital section of event management will be the ability to analyse event success. It is essential to achieve the ability to determine what produces a particular event successful and just what should be measured as a way to analyse event performance. Using spreadsheets makes vid struggle. Although creating graphs and charts could be easy on spreadsheets, the amalgamation and sorting with the data is an extremely complicated and time-consuming task. It is extremely necessary any time using spreadsheets, the game of measuring event performance is forgotten or dismissed.

Deficiency of management information: Similarly to the problem in creating reports to analyse performance, there's also a lack of management information overall. For companies organising many events annually it is advisable to have the ability to use a clear picture of those events all together; understanding delegate numbers, budgets and also other KPI's across all events can help shape event strategy in the foreseeable future.

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