Valuable Event Management Software


A recently available survey conducted with a leading provider of event store asked UK based event managers that which was their preferred tool for managing and planning their events. The most common tool undoubtedly was event keeper with 67% of the votes. Coming second and third were spreadsheets and 'other' respectively.

Spreadsheets certainly are a thoroughly tested means of managing events - they're able to track budgets, monitor resources and is an effective way of producing and managing lists. The main benefit of spreadsheets as a possible event management tool may be the inexpensive associated with them. The majority of event managers get access to spreadsheets plus they are a widely accepted document format.

However, there's a lot of drawbacks if event managers decide on spreadsheets for their top level management tool. Common issues include:

Poor efficiency: Using spreadsheets is not an effective way of managing all of the elements of a conference. Chances are that event managers is going to be using numerous spreadsheets, by having a large number of tabs, holding a huge amount of data. Managing this all data within spreadsheets might be confusing for an outsider, and time intensive for all those users.

Lost data: Spreadsheets are merely as safe because server/system they sit down on. If they are kept on a pc hard disk drive, you will find there's risk that every your data is going to be lost if anything goes wrong with that laptop or computer. Spreadsheets will also be susceptible to freezing/stalling and unless the big event manager is acquainted with conserving consistently, there is a high risk that data and work will be lost.

Trouble keeping data current: Many events have multiple event managers, all with similar spreadsheets to organise and plan various areas. Problems arise when managers update spreadsheets without informing one other event mangers that this spreadsheet has changed. If event managers require a copy with the master spreadsheet and focus on that, the proprietor soon becomes old. In addition there are issues when more than one event manger should access the spreadsheet simultaneously. Only one editable copy could be opened, causing the others being 'read only' - treatment of ability to make updates.

Tough to create reports to determine success: A key a part of event management may be the ability to analyse event success. It is important to have the capacity to know very well what constitutes a particular event successful and what has to be measured as a way to analyse event performance. Using spreadsheets makes video struggle. Although creating graphs and charts could be easy on spreadsheets, the amalgamation and sorting in the data can be an extremely complicated and time consuming task. It's very often necessity that whenever using spreadsheets, the activity of measuring event performance is forgotten or dismissed.

Not enough management information: Similarly to the difficulty in creating reports to analyse performance, there's also a lack of management information overall. For companies organising many events 12 months it is advisable to be able to possess a clear picture of those events all together; understanding delegate numbers, budgets along with other KPI's across all events will help shape event strategy in the foreseeable future.

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