Effective Event Management Software

11/01/2018

A recently available survey conducted with a leading provider of event keeper asked UK based event managers that which was their preferred tool for managing and planning their events. The commonest tool by far was event keeper with 67% from the votes. Coming second and third were spreadsheets and 'other' respectively.

Spreadsheets are a thoroughly tested way of managing events - they're able to track budgets, monitor resources and can be an effective way of producing and managing lists. The main benefit of spreadsheets being an event management tool is the inexpensive related to them. Nearly all event managers have accessibility to spreadsheets plus they are a widely accepted document format.

However, there's a lot of drawbacks if event managers decide on spreadsheets his or her top level management tool. Common issues include:

Poor efficiency: Using spreadsheets is very little very efficient method of managing each of the areas of a meeting. It's quite possible that event managers is going to be using a variety of spreadsheets, with a large number of tabs, holding so much data. Managing all this data within spreadsheets could be confusing to an outsider, and time intensive for those users.

Lost data: Spreadsheets are merely as safe because server/system they lay on. If they're maintained on a computer hard drive, you will find there's risk that most your data will likely be lost however transpires with that computer or laptop. Spreadsheets may also be prone to freezing/stalling and unless the big event manager is familiar with conserving regularly, there is a risky that data and work will probably be lost.

Trouble keeping data current: Many events have multiple event managers, all with similar spreadsheets to organise and plan various areas. Problems arise when managers update spreadsheets without informing the opposite event mangers that the spreadsheet has evolved. If event managers have a copy in the master spreadsheet and work on that, the master soon becomes old. In addition there are issues when more than one event manger has to access the spreadsheet simultaneously. Merely one editable copy can be opened, causing the others to be 'read only' - detaching the capacity to make updates.

Difficult to create reports to measure success: An integral part of event management could be the ability to analyse event success. It is important to achieve the capacity to know what constitutes a particular event successful as well as what should be measured in order to analyse event performance. Using spreadsheets makes this a struggle. Although creating graphs and charts can be easy on spreadsheets, the amalgamation and sorting of the data is definitely an extremely complicated and frustrating task. It's very a fact of life that when using spreadsheets, the game of measuring event performance is forgotten or dismissed.

Insufficient management information: Similarly to the problem in creating reports to analyse performance, there's also a insufficient management information overall. For businesses organising many events per year it is critical to be able to possess a clear picture of these events as a whole; understanding delegate numbers, budgets and also other KPI's across all events will help shape event strategy later on.

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